I'm certain you are aware of the daily meeting marathon, starting at around 8:00 am or 9:00 am one can see their calendar booked until 4:30 or 5:00 pm with meetings. It gets bad when it turns out to be 7:00 am to 7:00 pm meetings straight, having a peanut butter and jelly sandwich in your purse for survival, and touching base with your boss after either end of the spectrum. What is worse, is when the staff also has this problem. So how do you stop running the daily meeting marathon?
In my opinion, there are some positions, in which it is a job requirement to run the daily meeting marathon. However carving out time in your schedule for work during work is crucial, and a little goes a long way. If I find myself in the routine of daily meeting marathons, I start trying to carve out 2 hour blocks. I start with one, and gradually work my way up to 8 hours throughout the week. Normally it will take about 2 months to achieve the full 8 hours. In your role, 8 hours maybe too little or too much, but that is for you to decide. The goal here is to have a set amount of your schedule which you control.
Now that you have the time, what do you do with the time? To me, these blocks are precious. They are not to be used to read email, follow-up on phone calls or type up meeting minutes. They are for real work. I'm referring to the work one would stay late to do the same evening. If I do not have real work that qualifies, then I use the time for mentoring and coaching. Staff development is a key responsibility of a leader. I found through various roles a balance. If I do not have a lot of delegated work, then I use the time to work. On the other hand, if I have delegated work to others, the time for mentoring and coaching is well spent and very rewarding.
Further Reading:
- The Top Ten Characteristics of a Chaotic Project Management Environment
- Taming Chaotic Project Management - Find out how many active projects are in flight.
- Taming Chaotic Project Management - Establish your organization's current and desired need of Healthcare IT
- Taming Chaotic Project Management - Collaborate on Prioritization Decision Criteria
- Taming Chaotic Project Management - Have a defined and approved process to accept work.
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Welcome to the Healthcare IT Project Management Blog of Elyse Nielsen. This is the place where I share the ideas I have learned, the things I’d like to remember, and my thoughts for a brighter future. Find out more.
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