Taking meeting minutes is a necessary practice. For all meetings, I would recommend improving the practice of meeting minutes, as they document the decisions made. Often I would recommend taking the minutes yourself if you are running the meeting. The way I often complete this is to have a laptop with me during the meeting, and schedule 30 minutes after the meeting to write up and send out the minutes.
In the meeting minutes, it is important to capture a couple of key points:
- Meeting identifying information - name, place, date
- Who was at the meeting and who did not attend
- Discussions and Decisions
- Action Items, who is accountable for the action item, and when it is due.
After the minutes have been completed, distribute the listing to all invited to the meeting. Thank all the individuals who participated, share the location of the minutes, and ask for any changes to be given to you within the next 3 business days.
One you make taking minutes a part of your standard work practice, the benefits are well worth the 30 minutes spent taking them.
Further Readings:
- Missing In Action - the productive meeting
- Status Check - The pulling mechanism of how to check progress?
Subscribe and Share!
Did you enjoy this article? Your feedback is very important! I'd like to invite you to keep up to date with the latest posts from Anticlue. We offer several venues. If you have some questions, help can be found here.- Become a Facebook Fan
- Subscribe to Anticlue
- Follow me on Twitter
- Add to Technorati Favorites
- Digg this post
0 Comments to “Tips of the Trade - Why one should take and distribute Meeting Minutes”
Please share your thoughts and suggestions
-
Receive Our eNewsletter
The latest Project Management and Healthcare IT practices
-
About Me
Welcome to the Healthcare IT Project Management Blog of Elyse Nielsen. This is the place where I share the ideas I have learned, the things I’d like to remember, and my thoughts for a brighter future. Find out more.
Subscribe to Our Tips
This weblog is licensed under a Creative Commons License.