Anticlue

Project Communications Management

Project Communications Management Knowledge area provides a critical link between people, ideas, and information at all stages in the project life cycle. Project Managers should be spending about 90% of their time communicating. Formal processes aid in decision making and help to achieve a successful project.
The Project Communications Management processes are:

• Communications Planning – Communications planning is the process of ascertaining the information and communication needs of project stakeholder. This process normally occurs as a part of the Planning Process Group.
• Information Distribution – Information Distribution is the process of assuring the project stakeholders have the needed information available in a timely manner. This process occurs throughout the Executing Process Group.
• Performance Reporting – Performance reporting is the process of gathering and distributing project performance information including status reporting, progress measurement, and forecasting. This process occurs within the Monitoring and Controlling Process Group.
• Manage Stakeholders – Managing Stakeholders occurs within the Monitoring and Controlling Process Group. Managing stakeholders is concerned with satisfying the requirement for the project stakeholders and resolving any issues raised by the project stakeholders.

It is a good idea to remember that activities and responsibilities under the above process will depend upon the project on hand. A smaller project obviously will not have the same communication standard as a larger project.

The important point is that all communication should be effective, accurate, and considerate of project requirements.
The project communication processes provide a methodology for successfully implementing your project communications strategy. In addition to assuring stakeholders are informed and involved in the project.